1. President
*Calls and preside at all meetings of the Board and the Members;
*Compiles an agenda for all meetings & distribute one week prior to meetings;
*Acts on behalf of the PTO in urgent matters arising between PTO Board meetings;
*Attends federation PTO meetings; and
*Fills vacancies on the Board with the approval of other Board Members between elections.

2. Vice President
*Acts as President in the absence or incapacity of the President;
*Chairs ad hoc committees at the discretion of the President; and
*Assembles Teacher "Wish List."

3. Secretary
*Records, posts and reports the minutes of all PTO meetings and ensures that one copy is maintained in the official record book and copies are made available to each Board Member and the Pastor as soon as possible;
*Serves on school Web site committee                                                                     
*Manages response to emails sent to PTO
*Prepares and distribute notices and communications of the Board;
*Posts the agenda for all meetings one week in advance on the bulletin board; and
*Prepares and disseminates official correspondence of the PTO

4. Treasurer
*Assists the school bookkeeper by reviewing the school’s annual budget;
*Presents current year financial reports to the Members;
*Attends Parish Finance Council meetings to represent the PTO on fund raising matters

5. Fundraising Chairperson
*Selects chairpersons for each major fundraising event in the spring of the previous school year, so planning can get underway
*Oversees and coordinates all fundraising events and insures that accurate records are maintained on expenditures;
*Sets dates for each fundraiser and consults with the Parish Office so that these dates can be incorporated into the school and parish calendars;
*Reserves necessary facilities such as the school gym or cafeteria for fundraising events well in advance;
*Maintains accurate records and reports on all fundraisers; and
*Investigates and presents recommendations regarding new fundraising ideas.

6. Early Childhood Center (ECC) Representative
*Acts as liaison for the ECC faculty;
*Represents the parents and guardians of ECC students at the Board and serves as a conduit for information back to parents and guardians; and
*Provides assistance to the Principal/ECC Director as requested.

7. Grade School Representative
*Serves as a conduit for information between the parents and guardians of students in the Grade School (grades K – 5);
*Assists the Principal, Vice Principal, teachers and/or Volunteer Coordinator in the areas of communications, grade school enrichment programs (development & operation of) and hospitality responsibilities in coordination with the representatives of the ECC and Middle School (e.g. the annual Welcome Dinner held at the beginning of the fall semester for new families).

8. Jr. High Representative
*Serves as a conduit for information between the parents and guardians of students in the Junior High (Grades 6 – 8) and the Board;
*Reports on Jr. High activities to the full school community through articles in the school newsletter; and
*Assists the Principal, Vice Principal, Jr. High Teachers and the Volunteer Coordinator as requested.

9. Extended Day Representative
*Acts as a liaison for consultation with the Extended Day Director; and
*Reports on the status of all programs and issues to the Board.

10. Enrichment Coordinator:
*Works with the Principal and Teachers in planning and coordinating assemblies for the school;
*Organizes and plans Enrichment Day.  May enlist help of the Grade School and Jr. High Representatives and of course the Volunteer Coordinator;
*May assist with arranging a speaker for Catholic Schools week;
*Maintains a resource file on available guest speakers and teachers.

11. Pastoral Council Representative
*Acts as a liaison between the Parish Council and the school by attending monthly Parish Council meetings and any other necessary parish meetings or functions; and
*Encourages and assists the school and the parish in developing family-centered workshops, programs, social events, and other activities that promote the spiritual growth of school and parish families. 

12. Diocesan Council Representative
*Serves as the Board’s liaison to the Diocesan PTO Council;
*Attends all Diocesan PTO Council Meetings (3 per year); and
*Assists with the maintenance of the legislative network for the Grade School, Jr. High and ECC.

13. Volunteer Coordinator  
*Coordinates staffing of all classroom support positions, and other school programs and activities requiring the time and talents of the Parents;
*Maintains records of the hours worked or the sums paid by each family to ensure compliance with the agreements entered into by the families concerning contributions to the school; and
*Collects money from those families who elect to pay the fee.
*Serves on the nominating committee for PTO elections and the ad hoc finance committee

14. Publicity Chairperson
*Coordinates all publicity for school fundraisers and other school activities and/or programs sponsored by the PTO. This Chairperson shall also be responsible for submitting items for publication in church bulletins, the Arlington Catholic Herald, and local newspapers concerning school activities, and accomplishments.